fix: update Paperless webhook payload to match include_document format

- Change model field from document_id to id (Paperless sends id)
- Add content, created, modified, added, original_file_name, owner fields
- Add extra="ignore" config to handle additional Paperless fields
- Update sync service to use content from webhook payload
- Skip Paperless API call when content already provided

🤖 Generated with [Claude Code](https://claude.com/claude-code)

Co-Authored-By: Claude Opus 4.5 <noreply@anthropic.com>

CHANGELOG.md

@@ -5,6 +5,16 @@ All notable changes to Library Desk will be documented in this file.
 The format is based on [Keep a Changelog](https://keepachangelog.com/en/1.1.0/),
 and this project adheres to [Semantic Versioning](https://semver.org/spec/v2.0.0.html).
 
+## [1.4.6] - 2025-12-25
+
+### Fixed
+
+- **Paperless Webhook Payload Format** - Updated model to match Paperless `include_document=true` format
+  - Paperless sends `id` instead of `document_id`
+  - Paperless sends full document data including `content`, `title`, `tags`, etc.
+  - Webhook now uses content from payload, skipping extra Paperless API call
+  - Added `extra = "ignore"` to handle additional Paperless fields
+
 ## [1.4.5] - 2025-12-25
 
 ### Added

pyproject.toml

@@ -1,6 +1,6 @@
 [project]
 name = "library-desk"
-version = "1.4.5"
+version = "1.4.6"
 description = "Coordination service for The Library system - HybridRAG queries, document ingestion, entity extraction, and knowledge consolidation"
 readme = "README.md"
 requires-python = ">=3.12"

src/models/document.py

@@ -86,13 +86,22 @@ class DocumentUploadResponse(BaseModel):
 
 
 class PaperlessWebhookPayload(BaseModel):
-    """Payload from Paperless-ngx webhook."""
+    """Payload from Paperless-ngx webhook (include_document=true format)."""
-    document_id: int = Field(..., description="Paperless document ID")
+    id: int = Field(..., description="Paperless document ID")
-    event: str = Field(..., description="Event type (document_added, document_updated)")
     title: Optional[str] = Field(None, description="Document title")
+    content: Optional[str] = Field(None, description="Document text content")
     correspondent: Optional[int] = Field(None, description="Correspondent ID")
     document_type: Optional[int] = Field(None, description="Document type ID")
     tags: List[int] = Field(default_factory=list, description="Tag IDs")
+    created: Optional[str] = Field(None, description="Created date")
+    modified: Optional[str] = Field(None, description="Modified datetime")
+    added: Optional[str] = Field(None, description="Added datetime")
+    original_file_name: Optional[str] = Field(None, description="Original filename")
+    owner: Optional[int] = Field(None, description="Owner user ID")
+    custom_fields: List[Dict[str, Any]] = Field(default_factory=list, description="Custom fields")
+
+    class Config:
+        extra = "ignore"  # Ignore extra fields from Paperless
 
 
 class WebhookResponse(BaseModel):

src/routers/documents.py

@@ -64,12 +64,12 @@ async def receive_webhook(
     """
     from src.services.document_sync_service import DocumentSyncService
 
-    logger.info(f"Webhook received: document_id={payload.document_id}, event={payload.event}")
+    logger.info(f"Webhook received: document_id={payload.id}, title={payload.title}")
 
     settings = get_settings()
     if not settings.document_store_enabled:
         return WebhookResponse(
-            document_id=payload.document_id,
+            document_id=payload.id,
             status="skipped",
             indexed=False,
             message="Document store is disabled"
@@ -86,21 +86,23 @@ async def receive_webhook(
         )
 
         result = await sync_service.index_document(
-            document_id=payload.document_id,
+            document_id=payload.id,
-            user=user
+            user=user,
+            content=payload.content,  # Use content from webhook payload
+            title=payload.title,
         )
 
         return WebhookResponse(
-            document_id=payload.document_id,
+            document_id=payload.id,
             status="indexed" if result.success else "failed",
             indexed=result.success,
             message=result.error if not result.success else f"Indexed: {result.title}"
         )
 
     except Exception as e:
-        logger.error(f"Webhook processing failed for document {payload.document_id}: {e}", exc_info=True)
+        logger.error(f"Webhook processing failed for document {payload.id}: {e}", exc_info=True)
         return WebhookResponse(
-            document_id=payload.document_id,
+            document_id=payload.id,
             status="error",
             indexed=False,
             message=str(e)

src/services/document_sync_service.py

@@ -86,6 +86,8 @@ class DocumentSyncService:
         self,
         document_id: int,
         user: str,
+        content: Optional[str] = None,
+        title: Optional[str] = None,
     ) -> IndexResult:
         """
         Index a single document from Paperless into vectors and graph.
@@ -93,6 +95,8 @@ class DocumentSyncService:
         Args:
             document_id: Paperless document ID
             user: User identifier for multi-tenancy
+            content: Optional document content (if provided, skip Paperless API call)
+            title: Optional document title (if provided, skip Paperless API call)
 
         Returns:
             IndexResult with success status and details
@@ -100,24 +104,36 @@ class DocumentSyncService:
         logger.info(f"Indexing document {document_id} for user {user}")
 
         try:
-            # Fetch document from Paperless
+            # If content and title provided (from webhook), skip API call
-            doc = await self.paperless.get_document(document_id)
+            if content is not None and title is not None:
-            if not doc:
+                doc_title = title
-                return IndexResult(
+                doc_content = content
-                    success=False,
+                original_filename = None
-                    document_id=document_id,
+                correspondent = None
-                    error="Document not found in Paperless"
+                document_type = None
-                )
+                tags = []
+            else:
+                # Fetch document from Paperless
+                doc = await self.paperless.get_document(document_id)
+                if not doc:
+                    return IndexResult(
+                        success=False,
+                        document_id=document_id,
+                        error="Document not found in Paperless"
+                    )
+                doc_title = doc.title
+                doc_content = doc.content or ""
+                original_filename = doc.original_file_name
+                correspondent = doc.correspondent
+                document_type = doc.document_type
+                tags = doc.tags
 
-            title = doc.title
+            if not doc_content.strip():
-            content = doc.content or ""
-
-            if not content.strip():
                 logger.warning(f"Document {document_id} has no text content")
                 return IndexResult(
                     success=True,
                     document_id=document_id,
-                    title=title,
+                    title=doc_title,
                     chunks_created=0,
                     error="No text content (possibly image/video only)"
                 )
@@ -125,23 +141,23 @@ class DocumentSyncService:
             # Index vectors
             chunks_created = await self._index_vectors(
                 document_id=document_id,
-                title=title,
+                title=doc_title,
-                content=content,
+                content=doc_content,
                 user=user,
                 metadata={
                     "paperless_id": document_id,
-                    "original_filename": doc.original_file_name,
+                    "original_filename": original_filename,
-                    "correspondent": doc.correspondent,
+                    "correspondent": correspondent,
-                    "document_type": doc.document_type,
+                    "document_type": document_type,
-                    "tags": doc.tags,
+                    "tags": tags,
                 }
             )
 
             # Index graph node
             await self._index_graph(
                 document_id=document_id,
-                title=title,
+                title=doc_title,
-                content=content,
+                content=doc_content,
                 user=user,
             )
 
@@ -156,7 +172,7 @@ class DocumentSyncService:
             return IndexResult(
                 success=True,
                 document_id=document_id,
-                title=title,
+                title=doc_title,
                 chunks_created=chunks_created
             )